Microsoft Teams
Setup, Uses, and Training
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What is Microsoft Teams?
Microsoft Teams is an online team collaboration tool that is part of the Microsoft 365 subscriptions. Teams provides integration thread chats, video conferencing, chats, VOIP calls, meetings, and content collaboration tools like Word, Excel, PowerPoint, etc. to increase the workforce's efficiency and productivity. Since its launch in 2017 as Microsoft's answer to Slack, Teams has swiftly established itself as a market leader, clocking over 115 million active daily users in 2021.
Below are four advantages of using Microsoft Teams as your online collaboration tool:
1. Better productivity gains and communication using Teams.
Microsoft Teams is an ideal collaboration tool to facilitate your projects and increase productivity. By offering integration for chats, thread conversations, online conference meetings, tasks, shared files, etc. in a single app, Teams ensures that every member can access information easily. Even new employees can access older conversations and project files, streamlining the workflow process.
Your Front-line workers who may not necessarily need to be at a computer can still coordinate with managers and other team members via a “walk-talkie” like feature.
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The value of Microsoft Teams is best measured in the level of increased productivity and / or the increased margins of profits realized by organizations that implement the Microsoft Teams' platform.
2. Improved work focus and communication flow with Teams
Teams allows you to increase your work focus by planning and prioritizing your time management. With information readily available in a single interface, users do not have to dig through endless email threads for information. Brainstorming sessions can be done through threaded conversations, general or private, or through video conferencing, increasing problem-solving efficiency.
Information is also easily categorized based on context through Team channels allowing employees to locate information easily when required. Each channel will only contain documents, meetings, or conversations that are related to a specific topic.
A major problem for large businesses is ensuring employees have the necessary information available to them at the right time. Using Microsoft Teams allows users to post their messages in the relevant Teams channel and use the @function to mention every involved employee. The mentioned individuals will get notified and get back to you directly, which increases transparency and improves the workplace communication flow.
Time Shift feature on Teams allows for effective management of scheduling.
3. Smooth transition into the digital workplace through Teams and other Office 365 applications
Microsoft Teams is the ideal application to help you seamlessly move your workforce to a cloud-based digital workplace. A cloud-based service itself, Teams offers more than communication features. Through Teams, you can access Word, PowerPoint, OneNote documents, and Excel spreadsheets to boost your employees' production efficiency.
Allowing your workforce to access information on any device from anywhere is also a huge advantage for businesses, especially when working remotely. Teams also allows you to tap into the benefits of artificial intelligence and big data processing in a cloud-based working environment.
4. Easy training for new members using Microsoft Teams
In an era where a business can easily hire its workforce from anywhere around the globe, ensuring you get the new employees up and running quickly is very important. Using Microsoft Teams, it is easy to quickly get newly hired members up to speed with the rest of the workforce. It is a platform that also allows the new workforce members to easily and quickly engage with the rest of the team no matter their location. Supporting remote working is a vital feature, especially for overseas employees.
By using Teams, managers have many tools to assist with grooming a workforce they may not physically see often.
Get Teams Consulting from Fluent Decisions.
Are you looking for guidance on how to integrate Microsoft Teams into your remote workplace? Look no further than Fluent Decisions. Our online team of experts will give you the comprehensive Microsoft Teams information you need. We are here to ensure you and your workforce make an informed decision and smooth transition to using Teams as your online collaboration tool. Using our in-depth research services, we will guide you in creating a viable Teams deployment plan.
Microsoft Teams training should be taken by businesses looking to transition or that have already transitioned to Microsoft Teams. Our consultancy services are tailored to help your team learn the best ways to maximize productivity and efficiency using the features available on Microsoft Teams.
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